To set up new assets in the Library, you will need to create a direct link to these assets. The direct link will then be used by each user's computer to pull the assets from the shared location. 

The way to get the direct link depends on the storage solution you are using.

• For a file on a shared drive / local network
• For a file saved on OneDrive or SharePoint
• For other file-sharing solutions
  • If the assets are in a folder which is synced on the machine of each user
  • If the folder is not synced on the machine of each user 

For a file on a shared drive / local network

Saving the files on a shared drive is the solution we usually recommend, as it makes the integration in the Library very easy.

Place the file in the drive, and then just copy the full path to that file into the File path parameter. 

For a file saved on OneDrive or SharePoint

First, you will need to ask an IT of your organization to add the Power-user SharePoint Connector following these instructions.

Once the SharePoint Connector has been added, you can start adding files. For this:

• Copy the file link: 
  • For a file synced on the computer, right-click it the file, click "OneDrive" options, and then "Copy Link". 
  • Alternatively, copy a link to the file from the browser or Teams view if the file is not locally synced.
• In the admin portal, paste the link it in the File path parameter.

For Icons and Pictures, make sure you first move the .png, .jpg or .svg files into a .zip or other archive format, then copy the link to that entire folder. 

For other file-sharing solutions

If the assets are in a folder which is synced on the machine of each user

Copy the full path to that file or folder (including the file name and extension). Paste it into the File path parameter in the portal, and use environment variables to make sure this path will correspond to the local path on each user's machine, as underlined in the example below.

Example: C:\Users\%USERNAME%\My-Storage_Solution\Power-user\PowerPoint templates\CVs.pptx

If the folder is not synced on the machine of each user 

When the assets are not synced on the users' machines, the path will take the form of a web url.

For Icons and Pictures, make sure you first move the .png, .jpg or .svg files into a .zip or other archive format, then copy the link to that entire folder. 

• Right-click the file from Drobox, and hit "Copy link" or "Share". 
• You will get a url like this: https://www.dropbox.com/s/1di7uu4ydgpagrv/Presentation%2.pptx?dl=0
• Replace "dl=0" with "dl=1" in the url, like this: https://www.dropbox.com/s/1di7uu4ydgpagrv/Presentation%2.pptx?dl=1
• Paste the transformed link in the Path parameter.

• If the file is synced on the computer, just paste the full file path, for instance: G:\Shared drives\MyFolder\MyFile.pptx  
• if the file is not synced on the computer, you will need to create a direct link:
  • Right-click the file from Google Drive, and hit "Copy link" or "Share". 
  • You will get a url like this: https://docs.google.com/presentation/d/xa8frVaCo/view?usp=sharing/edit?usp=sharing&ouid=107917002069511850866&rtpof=true&sd=true
  • Replace "presentation/d/" with "uc?export&id=" in the url, and remove everything after the file ID, like this: https://drive.google.com/uc?export=download&id=xa8frVaCo
  • Paste the transformed link in the File path parameter.

• Right-click the file from Box, and hit "Share".
• Close the popup by clicking on the cross icon in the upper right corner of this window
• Click the name of the file you shared. Once you click on the file name, the web browser's address bar will get a url like this: https://power-usersas.app.box.com/file/885413429030?s=xtfir6dmbclgj551km1zrics86jnhh3m
• Copy and paste red information in WordPad and paste them in the following URL: https://app.box.com/index.php?rm=box_download_shared_file&shared_name=xtfir6dmbclgj551km1zrics86jnhh3m&file_id=f_885413429030?s
• Paste the transformed link in the File path parameter.