The AI Assistant is a powerful feature designed to boost your productivity leveraging the power of Artificial Intelligence (AI). It's based on OpenAI's GPT GPT-4.1-mini LLM. 

With just a few clicks, it can help you translate content, improve phrasing, fix grammar and spelling, shorten or expand text, and even adapt the tone to sound more professional. 

Whether you're refining a presentation, polishing a report, or localizing a document, the AI Assistant makes it faster and easier to create high-quality content directly within PowerPoint.

How to use the AI Assistant

To use the AI Assistant, right-click a shape that contains some text, and you should see the AI Assistant like in the screenshot below:

Below is a description of the current capabilities of the AI Assistant.

Rephrase

The AI Assistant's Rephrase feature rewrites your text using different words and sentence structures while keeping the original meaning. In PowerPoint, this is helpful for improving clarity, avoiding repetition across slides, or adapting the tone to better suit your audience. It’s a quick way to enhance the quality and flow of your content.

Fix spelling and grammar

The Fix spelling and grammar feature automatically corrects typos, grammar mistakes, and punctuation issues in your text. In PowerPoint, this ensures your slides look polished and professional, helping you avoid errors that could distract your audience or undermine your message. It’s a simple way to boost credibility with clean, error-free content.

Shorten

The Shorten feature condenses your text into a more concise version while preserving the key message. It's particularly useful in PowerPoint for simplifying long paragraphs, refining slide content, or making bullet points more impactful. This helps keep your slides clear, focused, and audience-friendly.

Expand

The Expand feature of the AI Assistant takes your input text and generates a longer, more detailed version. This can be especially useful in PowerPoint when you want to turn a brief bullet point into a more developed explanation or prepare speaker notes to support your presentation. It helps enrich your content effortlessly, saving you time while improving clarity and impact.

More professional tone

Choose More professional tone to rewrite your text to sound more formal, polished, and business-appropriate. This is especially useful in PowerPoint when preparing client-facing presentations, executive summaries, or strategic documents. It helps you communicate with clarity and authority, making a stronger impression on your audience.

[COMING SOON] Create custom prompts with AI Assistant

The AI Assistant will soon let you create Custom Prompts to write and save your own instructions for the AI. This will give you even more control over how your content is transformed. 

This is ideal for tailoring the AI to your specific needs—for example, summarizing slides in bullet points, rewriting text in the tone of voice of your organization's brand, or translating into industry-specific jargon. 

It’s a flexible, powerful way to adapt the AI Assistant to your workflow and communication style.

Miscellaneous

Current scope of the AI Assistant

The AI Assistant is current limited to the scope of text from the currently selected shape. In the future, we should enable additional features on the scope of the entire document, like creating executive summaries.  

Formatting considerations

The AI Assistant will return unformatted text. The overall format of your shape and text will be preserved, but it won't be able to apply selective formatting if you want to highlight certain words with bold or a different color for instance. 

Disclaimer

While the AI Assistant can support your work, you should always use your own judgment and carefully verify its outputs.

About Data Privacy and Security

If you're wondering how AI protects the privacy of your data, please check this article.